Purpose:
To provide users with a clear, step-by-step guide for signing into and using a shared Webex phone at a hoteling station, ensuring they can access phone services securely and effectively during their reserved time.
Scope:
The procedure applies to all Samuel Merritt University faculty, staff, and students who need to use a shared Webex phone in a hoteling or hot-desking environment.
Tools Required:
- A shared Webex phone at a hoteling station
- A smartphone with the Cisco Webex App installed
- A Samuel Merritt University account or appropriate credentials
Procedure:
Part 1: How to Sign in to Shared Phone
Step 1: Download the Webex App
- On your personal smartphone, download and install the official "Webex" application from the Apple App Store or Google Play Store.
Step 2: Activate the Phone with QR Code
- On the shared Webex phone's screen, locate and scan the displayed QR code using your smartphone's camera.
- A prompt will appear on your phone; tap on it to open the Webex App. The app will handle the connection to the shared phone.
Step 3: Book the Phone for Your Session
- Using the Webex App or the phone interface, book the shared phone for your desired time slot to ensure it is reserved for your use.
Step 4: Apply Configurations
- The phone will automatically apply your personal profile and configuration settings (if applicable) after a successful sign-in.
Step 5: Phone is Ready for Use
- Once the configurations are complete, the shared phone is ready for you to make and receive calls.
Part 2: Sign-Out Process
Step 6: Initiate Sign-Out via Webex App
- On your smartphone, open the Webex App.
- Locate and click on the "Sharing" or control button (as illustrated in the guide) to access the device management menu.
Step 7: Complete Sign-Out
- From the menu, select the option to "Sign Out" or "Stop Sharing" to securely disconnect your account from the shared phone.
- This step is critical to protect your personal information and free the phone for the next user.
