Filling out the Event Form
Log in to 25Live
Log into mySMU
Find and click the 25Live app icon
Enter your username and password. If you don't have an account, contact IT for access.
Fill out the form with your event information.
Event Name & Title: This title will appear on the published calendar as other community members create events.
Event Type: Select the event type (e.g. Study Group)
Primary Organization: Select your event organization (e.g. ABSN Oakland for a study room).
Additional Organizations: If your event involves another organization, you can add them to the form. Utilize the search bar to find your partnering org. (e.g. Student Learning Support).
Expected Head Count: Enter the number of people that will be in attendance.
Event Description: Add additional event details, this will be published and visible on the published calendar as other community members create events.
Date & Time: Select the day & time for your event.
Additional Time: If additional time is needed before & after your event for cleanup, set up, etc., click the ‘Additional time’ dropdown.
Repeating Pattern: If you would like to book your event monthly, select ‘Repeating Pattern’ and select the event cadence. You can manage all your event occurrences by clicking ‘Manage Occurrences’.
Locations: For your location selection, using the ‘Search Filters’ dropdown allows you to search by campus, building, room type, features, and layouts. You can also use the search bar and type what you are looking for (e.g. Study room). Once the location is selected, if available you can select the layout, add additional instructions, and attendance.
Additional Event Information: Enter your first & last name, & email.
Event Contact Roles: Fill out the requestor & scheduler information. If you are working with another person, you can add their information as well.
Further Event Information: Add additional details for your event in this area that the approver would need to know. (e.g. extra tables, chairs).
Submission: Once you agree to the terms & conditions, hit save on the bottom right of the screen. You will receive an email with the event information. On the app, a detailed summary of the event will be shown. You have the ability to edit or cancel your request.
Alternative Booking Option
Another way to book a room is by visiting the homepage, where you will see the option 'Find Available Locations.'
Click on ‘I know WHEN my event should take place – help me find a location!’
Fill in your date, time, and attendees. Using the dropdown menu, type or scroll down to find Study Rooms and click search.
All the available options will populate, be sure to double check the campus location. Click ‘Use This Location’ on your desired study room.
You will be redirected to the event form with your preselected information already filled in. Proceed to fill out the form (see Filling Out the Event Form section).
Additional Resources
knowledge25.knowledgeowl.com/help/25live
samuelmerritt.edu/faculty-and-staff/facilities
samuelmerritt.teamdynamix.com/TDClient/123/SupportPortal/Home/
Add link of TDX blog here